Present: Paolo, Erminia, Francesco, Gao. Enrique, Radek, Eiichiro
Apologies: Jon, Ludo
– Choose a notetaker for the day
Paolo takes notes.
– Approval of minutes of last telecon
Minutes approved for May 18. Will approve May 25 next time.
– Detector studies
UK/SRON: Meeting w/ A. Lee. Good outcome. Adrian might have money to contribute. Follow up meeting expected. SRON had meeting w/ INFN Pisa. Also follow-up expected.
Italy: Proposal submitted to ESA. No feedback, except due acknowledgement. Discussion w/ ESA is expected. We had a discussion with A. Lee and T. Suzuki. For the moment only Flavio Gatti (leader of TES production for this study) attended. Outcome was very positive. Green light to use of CQC technology, including specific processes that have been developed with contribution for Berkeley. In this last case, a specific agreement is needed. It will be decided en route with the study if this is the case. The study might turn into a collaborative effort with US if the latter find resources to join.
– New Spanish proposal
Submitted with R. Genova-Santos as PI. No ESA intervention expected. Spanish-only proposal. Finds will go to IEC and they must subcontract the other participants (e.g. IFCA). Do not know for sure when the outcome is expected. September or October is a plausible date. All recommendation letters received (Ludo, Masashi and Thierry). New PRODEX call expected by the end of the year. Wider purpose, less focused on market/industry/technology as was the last PRODEX call.
– Update of our policy to guarantee vote outcome
We decided last time to allow 50% majority for this vote. We thus voted on the actual proposals:
All decisions taken by the SC will be based on voting with a quorum of+ two-thirds of eligible voters. When a vote is held, the first round requires a two-third majority to pass a decision. If no decision is reached, the vote is repeated, again with a two-third majority. If no decision can be reached for a second time, the vote is repeated further with the requirement of the simple majority of those who take part in the vote. All SC members will be eligible voting members. Planned upcoming votes will be announced in advance via email and voting will be made during meetings or via email to the Chair of the SC before the meeting from those who are absent. Every decision taken will be announced to the SC members via email and will allow a 48h period for comments before being fully ratified.
As a rule all decisions taken by the SC will be based on voting with a two-third majority. All SC members will be eligible voting members. Planned upcoming votes will be announced in advance via email and voting will be made during meetings or via email to the Chair of the SC before the meeting from those who are absent. Every decision taken will be announced to the SC members via email and will allow a 48h period for comments before being fully ratified. In some specific cases, when reaching the two-third majority is very unlikely due the nature of the issue (multiple choice votes, elections with multiple candidates etc), any member of the SC can propose that the vote should be a simple majority vote. This has to be approved by a vote by the SC following the usual rules listed above before the actual vote can proceed according to the simplified rule
Eiichiro: # 2
Enrique: # 1
Erminia: # 1
Francesco: # 1
Gao: # 1
Radek: # 2
Paolo: # 1
No 2/3 quorum was reached for this vote (in terms of attendance). Paolo will open email vote to gather more ballots.
– European meeting
Requirement Flow Down task force (RFDTF) activities were listed in previous minutes as a reason to have a European Meeting before the summer break, to discuss with the collaboration and in particular the European consortium. Francesco reports about last telecon of the RFDTF. It was pointed out there that the activity is not a European only business. If a meeting will be held before the summer break (TBD) it will be a collaboration meeting, not one organized by the ESC. Therefore, there is no need to have a EU meeting in short timescales. We plan to have a EU meeting after the global S2S, thus likely in late fall or winter.
– Restart of governance discussion
It is decided to restart the governance discussion starting in the proper ESC telecon (and not the subcommittee, at least for first instance). Meeting will be open to external particpants in the discussion, upon invitation (Andrea Zacchei, Thierry, …). Paolo to contact Ludo about setting up an agreed set of slides to drive the discussion.