Minutes of the Kick-off Steering Committee-SC meeting of the LiteBIRD-Europe Consortium

Minutes of the Kick-off Steering Committee-SC meeting of the LiteBIRD-Europe Consortium

The first meeting of the SC has been held today, the 18th of January 2018, with the following agenda:

  1. The selection of the Spokesperson, Spokesperson Deputy and Chair of the SC
  2. A calendar for the SC telecons
  3. The program for the next Turin Meeting (8-9/2/18)

To the meeting participated:

  1. Erminia Calabrese
  2. Giampaolo Pisano
  3. Ludovic Montier
  4. Radek Stompor
  5. Eiichiro Komatsu
  6. Enrique Martinez-Gonzales
  7. Nicola Vittorio
  8. Paolo de Bernardis
  9. Gao Jian-Rong
  10. Hans Kristian Eriksen (in substitution of Ingunn Kathrine Wehus)

Because of the initial difficulties that Gao had in the connection, the order of the items in agenda has been changed as follows:

3. The program for the next Turin Meeting (8-9/2/18)

We agreed to:

  • reduce the time for single contribution to ten minutes, requiring a focus on updates and future plans;
  • extend the relative discussion to twenty minutes;
  • reduce the “Other contributions/discussion” to twenty minutes to wrap-up the main points of the previous discussions and to identify the corresponding actions;
  • try to merge some of the slots (for example RF and Optical Calibration) to gain time for general discussion;
  • discuss with Masashi Hazumi the time slots really needed for Adrian Lee and Matt Dobbs;
  • increase the discussion time for the first two topics of “The European Consortium”, reduce the discussion on “Organization of WG and WP” and try to end the meeting by 17:00;
  • share with the SC members the updates on the Turin program on Google Docs.

As far as the announcement of the meeting is concerned, we agreed to:

  • publish on LiteBIRD-Europe.eu the announcement of the meeting, with a preliminary version of the program and info about the logistic;
  • provide people with an on-line form to register to the meeting;

1. The selection of the Spokesperson, Spokesperson Deputy and Chair of the SC

After discussing the “LiteBIRD-Europe Phase-A Governance Structure” document, we agreed to:

  • change in the document the statement “All decisions taken by the SC will be based on voting with absolute majority” with the following “All decisions taken by the SC will be based on voting with a majority of 2/3”;
  • approve the overall document in the next telecon;
  • maintain Spokesperson, Spokesperson Deputy and Chair for one year time from now, to possibly discuss then a rotation of people in charge;
  • choose Ludovic Montier as Spokesperson, Erminia Calabrese as Spokesperson Deputy and Nicola Vittorio as Chair of the SC;
  • publish on LiteBIRD-Europe.eu the names of the SC members, the names of Spokesperson, Spokesperson Deputy and Chair, the updated version of “LiteBIRD-Europe Phase-A Governance Structure” document.

2. A calendar for the SC telecons

We agreed to:

  • have regular telecons, lasting at most one hour, every two weeks on Thursday at noon;
  • publish on LiteBIRD-Europe.eu the minutes of these telecons;
  • have exceptionally the next telecon on Wednesday the 24th at noon, with an agenda to be circulated at the of this week.